Does Indesign Have Avery Label Templates
Equitable Language: We are replacing non-inclusive language from InDesign 2022 (version 17.0) onwards, to reflect core Adobe values of inclusivity. Whatsoever reference to Main folio is replaced by Parent page in our Help articles for the English language, Danish, Hungarian, Spanish, Italian, Brazilian, Portuguese, and Japanese locales.
Using the Data Merge panel in InDesign, you tin easily create multiple variations of your certificate by merging a information source file (CSV or TXT file) with an InDesign certificate. For example, apply the data merge functionality to create hundreds of variations of letters, envelopes, or mailing labels quickly and accurately. Data merge is also referred to as mail merge.
Prerequisites
All you need for data merge is a data source file and a target document.
- The data source file contains the information that varies in each iteration of the target document, such as the names and addresses of the recipients of a form letter. A information source file is made upward offields andrecords. Fields are groups of specific information, such as company names or postal codes, whereasrecords are rows of complete sets of information, such every bit a company's name, street address, city, land, and postal code. A data source file can be a comma-delimited file (.csv), a tab-delimited (.txt), or a semicolon-delimited file in which each piece of data is separated by a comma or a tab, respectively.
- The target document is an InDesign document that contains the information-field placeholders, plus all the boilerplate fabric, text, and other items that remain the same in each iteration of the merged document.
The merged document is the resulting InDesign document that contains the boilerplate information from the target document, repeated as many times as information technology takes to adjust each record from the data source.
A. Data source fileB. Target certificateC. Merged document
Data Merge panel
Data Merge panel is accessible from Window > Utilities. The name and type of each data field is displayed in the panel. If you have inserted the information fields in your certificate, the folio numbers where the information field is placed is also displayed.
A. Data Merge menuB. Create Merged DocumentC. Page number where data field is placedD. Preview last recordE. Preview next recordF. Go to recordG. Preview previous recordH. Preview first tapeI. Preview recordsJ. Information field type and nameYard. Information source
Bones steps for merging data
1. Make plans to decide which data fields you'll exist using in your source and target documents.
Determine how you want the final document to look, so that yous know which fields are necessary to accomplish the merge. For example, if you are creating a postcard that is mailed to customers, you can use the following data fields:
<<Company Proper noun>><<Address>><<City>>, <<State>><<Postal Code>>
Your spreadsheet or database could look like this:
ii. Salvage the data source file—usually a spreadsheet or database file—as a comma-delimited (.csv), tab-delimited (.txt), or semicolon-delimited text file.
Brand sure that your data source file is structured in such a manner that yous tin include the appropriate fields in your target document. For example, the top row of a spreadsheet should contain the field names that you'll use in the target document, such as "Visitor" and "Address."
For more information, see Most data source files.
3. Create a target certificate that includes text and other items that remain the same in each version of the target document.
For more information, see Nigh target documents.
iv. Select the data source using the Information Merge panel.
For more information, see Select a data source.
5. Insert fields from the Data Merge panel into the target document.
You lot tin add together information fields to either a certificate folio or a parent page. If y'all add data fields to a parent page, you lot take additional options.
For more information, see Insert data fields and Adding data field placeholders to parent pages.
6. Preview the records to make sure that the target document volition wait the style you intend.
7. Merge the target certificate with the information source file, or export to PDF.
For more information, see Merge records.
About information source files
The data source typically originates from a spreadsheet or database application, but you lot tin create your own data source file using InDesign or any text editor. Data source files should be saved in a comma-delimited (.csv), tab-delimited (.txt), or semicolon-delimited text format. Check your source application's user guide for more information on exporting to these formats.
In a comma- or tab- or semicolon-delimited text file, records are separated by paragraph breaks; fields are separated by commas or tabs. The data source file can also include text or paths that come across images on deejay.
Case of comma-delimited data source file
Proper name,Company Name,Country Nib Tucker,CoreVent Labs,Nevada Dat Nguyen,"Brady, Chase, and Baxter, Inc",Delaware Maria Ruiz,"Brinquist Enterprises, Inc.",California
If you lot want to include a comma or quotation marker in a comma-delimited file, enclose the text within quotation marks, such as "Brady, Hunt, and Baxter, Inc.". If yous practice not include the quotation marks, each name is treated as a split field.
You cannot insert a line suspension within a field in the information source file. If it'southward necessary to split up a field across different lines, create two different fields, such as <<Address1>> and <<Address2>>.
Y'all can cull Remove Blank Lines For Empty Fields when merging the certificate to prevent empty lines. However, if any characters, including spaces, announced on the line, the line is not deleted.
Add image fields in the information source file
By adding image fields to the data source file, you can allow a different epitome to announced on each merged record. For example, when yous merge documents that include data from various companies, you can include an epitome of each company's logo as part of the merge.
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Open the data source file.
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At the beginning of the data field name, blazon an "at" symbol (@) to insert text or paths that refer to prototype files.
The @ symbol is required simply in the showtime line; subsequent lines should include the paradigm paths. Paths, which are instance-sensitive, must follow the naming conventions of the operating organisation in which they're stored.
If you lot go an mistake message when you type the @ symbol at the showtime of the field, type an apostrophe (') earlier the @ symbol (such every bit '@Photos) to validate the function. Some applications, such as Microsoft Excel, reserve the @ symbol for functions.
(Windows) Example of paradigm references in data source file
Name | Age | @Photos |
---|---|---|
Pecker Tucker | 36 | C:\Photos\BillTucker.jpg |
Dat Nguyen | 53 | C:\MyDocuments\dat.gif |
Maria Ruiz | 26 | C:\Photos\Ruiz.psd |
(Mac OS) Example of paradigm references in data source file
Name | Age | @Photos |
---|---|---|
Bill Tucker | 36 | Mac HD:Photos:BillTucker.jpg |
Dat Nguyen | 53 | Desktop:Family unit:dat.gif |
Maria Ruiz | 26 | Mac Hard disk drive:Photos:Ruiz.psd |
You can use InDesign to view the path of an image on your operating organization. Insert an paradigm in an InDesign document, and and so utilize the Links console to view the image'southward location. With the image selected, cull Copy Info > Copy Full Path from the Links panel menu. You may need to edit the path subsequently you paste it in your data source. This technique is especially useful for images on a server.
About target documents
Once your information source file is created, y'all need to fix the target certificate and insert the fields from the information source file. The target document contains data-field placeholder text and graphics, such as the design that you want to appear on every postcard. These fields become available to add together later y'all select a data source.
When you lot merge data, InDesign creates a new document that replaces the fields with the data you designated in the data source file. You can place data fields on either a parent page or a document page.
Select a data source
Before you insert fields into your target document, select a data source in the Data Merge panel. Y'all can take merely ane data source file selected per target document.
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Create or open the document you'll exist using as the target certificate.
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Choose Window > Utilities > Information Merge.
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Choose Select Information Source from the Data Merge panel menu.
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To change delimited text options, select Show Import Options.
InDesign automatically detects the type of delimiter and encoding used in the data source file, and so showing the import options usually isn't necessary. However, you tin specify unlike encoding and delimiter options if you think they oasis't been correctly identified.
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Locate the data source file, and click Open.
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If you selected Show Import Options, alter the delimiter and encoding options as necessary, and and then click OK. The data fields appear in the Data Merge panel.
If an alert bulletin indicates that it cannot open the file, or if incorrect fields appear in the list box, y'all may need to edit the spreadsheet or database file and relieve information technology as a comma-delimited, tab-delimited, or semicolon-delimited file.
Once the information source is selected and fields are loaded in the Information Merge panel, whatever changes made to the data source are non reflected in the target document until you update the data source.
Insert data fields
When yous select the data source, a list of data field names appears in the Data Merge console. These names are identical to the column heads from the information source file. Icons signal whether the field is text or an image. When data fields are added to your document, they become field placeholders, such as <<Company>>. You can select and format these placeholders as you would any other text or graphic.
You tin can assign an image field to an existing frame to create a floating image. Or, if the insertion indicate is in a text frame or if text is selected when you lot insert an epitome field, a minor placeholder is inserted as an inline frame. Y'all tin can resize the image placeholder to determine the size of the merged images.
One time yous insert a information field, InDesign remembers its data source. Any errors in the list of fields, such as typos, empty fields, and unintended field types, must be corrected in the source application and so updated using the Information Merge panel.
Insert a text data field in the target document
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Place the insertion bespeak in the text frame where you lot want the field placeholder to announced, or select the text you desire to replace.
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To insert a field placeholder, do one of the following:
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Click a field in the Data Merge panel listing.
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Drag a field name from the Information Merge panel list, and drop it onto the text frame to add the placeholder. If y'all drag a text field onto an empty frame, the empty frame becomes a text frame.
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Text field placeholders appear in the target application within double angle brackets (such equally <<Name>>) using the current formatting attributes (such as font and size).
You cannot create a valid field by but typing the field name or editing an existing field. Y'all must insert it from the Data Merge panel.
Insert an image data field in the target document
- To insert a new inline graphic placeholder, drag an image field onto a text frame, or place the insertion point in a text frame and click the image field.
- To insert a new floating graphic, drag an prototype field onto an empty frame or existing graphics frame. If you drag an image field onto an empty frame, the empty frame becomes a graphics frame.
- To insert a field into grouped items, table cells, or nested items, drag the image field onto the target.
Paradigm field placeholders appear as frames containing the field name.
Add QR code
Yous tin integrate a QR code in the merged document. Post-obit are the dissimilar types of QR lawmaking fields that tin be added via a Data Merge workflow:
- Plain Text
- Web Hyperlink
- Text Message
- Electronic mail
- Concern Bill of fare
To generate the QR codes the data entries in the .txt or .csv files, which are used as Data Source, are in the following format:
- Plain Text: In the QR code Column enter the text as information technology is.
- Web Hyperlink: URL:<url> (For case "URL:http://www.google.com")
- Text Bulletin: SMSTO:<Phone number>:<Message> (For example: "SMSTO:9818143551:Hi")
- Electronic mail: MATMSG:\nTo:<electronic mail address> (case: "MATMSG:\nTO:johndoe@adobe.com\nSUB:Hi;\nBODY:;;")
- Business organization Card: "Brainstorm:VCARD\nVERSION:2.1\nN:Smith;John\nFN:John Smith\nORG:Adobe\nTITLE:Engineer\nTEL;Cell:+919876543210\nTEL;Piece of work;VOICE:123456789\nADR;Piece of work:;;Street ABC;Seattle;Washington;98101;US\nEMAIL;Piece of work;Net:abc@adobe.com\nURL:www.adobe.com\nEND:VCARD"
Though the data entries tin can be a mix of e-mail, sms, hyperlink, or obviously text type. Enter them in the .csv and txt field in the above mentioned format with a # sign on their column name. To generate QR codes, follow these instructions:
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Select Windows > Utilities > Information Merge.
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From the flyout menu, select Select Data Source.
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Select the data file with the QR field data. Click Open.
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Select the placeholder in the certificate.
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Click Create Merged Document icon to create a merged document.
Adding data field placeholders to parent pages
If you insert data field placeholders on parent pages, you accept advantages that are not available when you insert placeholders on certificate pages:
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The resulting merged document contains the original placeholders on its parent pages and includes the merged results on document pages as overridden parent page items.
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The merged certificate maintains a connection to the data source, and so if records in the data source are modified, you can update the merged certificate contents by choosing Update Content In Information Fields. This option is specially helpful if you change the layout in the merged document and then need to add together new data from the data source.
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The settings in the Create Merged Document dialog box are the same every bit those used in the target document, then you can rapidly copy the electric current document with the same appearance. Y'all can also apply these shared settings to create an identical document with a different data source, or create a new certificate with a slightly modified layout.
If you're adding data fields to a parent page, make sure that the text frame containing the data fields allows parent particular overrides. Select the text frame on the parent folio and choose Permit Parent Item Overrides On Selection from the Pages panel menu. If this option is not selected, the data will non exist merged. (Encounter Create parents.)
You cannot place data fields on both parent pages and document pages. To merge properly, you must employ a parent containing information fields to the showtime page of the document.
If an error message indicates that InDesign cannot merge the document because no placeholders are present, y'all may have added the placeholders to the left parent folio in a one-page document. Page 1 is based on the right parent page, so add the placeholders to the right parent page.
Update, remove, or supplant data source files
- To update information source files, edit and save the data source file in comma- or tab- or semicolon-delimited format, and and so choose Update Data Source from the Data Merge panel.
The changes will be reflected in the Data Merge panel. If the changes are not reflected in the document after updating, deselect Preview to plough information technology off, and then select Preview again to turn information technology back on.
- To remove the connectedness to the data source file, cull Remove Information Source from the Data Merge console menu.
- To switch to a new data source file, choose Select Information Source from the Data Merge console carte du jour, and then specify the new information source file. InDesign may not recognize some of the fields. In this situation, information technology'south best to delete and reinsert placeholder fields.
If you generate a merged document from a target certificate in which information fields appeared on parent pages, you tin can update the information fields in the merged document.
Preview records in the target certificate
Before you merge the target document and data source file, it's a good idea to preview the records to make sure that field data volition announced properly when the information is merged. When you preview records, the Data Merge panel displays bodily data from the data source file instead of the field placeholders. For example, instead of seeing <<Company>>, y'all might see Adobe. You can use the navigation buttons on the Data Merge panel to bicycle through the records.
If you discover issues with any of the records, such equally typographical errors or extra spaces, it is recommended that you edit the source file in its original application. (See Near data source files.)
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Click Preview at the bottom of the Information Merge panel, or choose Preview from the Information Merge panel menu.
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Click the navigation buttons to bike through data from different records.
To go to a specified tape, click the navigation buttons at the bottom of the panel. You lot can also type the number of the tape yous desire to preview in the navigation text box at the bottom of the panel, and then press Enter or Return.
Switching preview on or off
Some issues may ascend or correct themselves when you switch between previewing modes. Keep the following in mind:
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Placeholders replace the preview content when the Preview Record selection is not selected. If you delete an epitome likewise as the frame containing the image, or delete a whole text string, when you deselect the Preview Record option, the placeholders will non appear every bit they have also been removed.
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Changes in the Content Placement Options dialog box are not reflected until you click OK. Besides, if the Preview Tape option is selected, the data volition not reflect the updated placement settings until y'all deselect and select the option once again.
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If yous endeavour to salve the document in preview mode, yous will receive a message prompting you to turn off preview mode before saving your certificate.
Edit information field placeholders
When yous add a text data field to a certificate, the placeholder text for the field is entered using the formatting attributes (such every bit font and size) active at the insertion point. Yous can and then edit the placeholder text's attributes to control the look of the actual data.
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To change placeholder attributes, select the placeholder text, and then modify the formatting attributes as you would with other text.
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To change a placeholder, select the placeholder or the bodily data, and select a different field proper noun in the Data Merge panel.
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To delete a placeholder, select the placeholder and press Backspace or Delete.
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In Story Editor view, text placeholders are displayed in the same style as hyperlinks. Some Data Merge panel options are non available in Story Editor view.
Ready content placement options
Employ the Content Placement Options dialog box to specify the default settings for the current document or for all future information merge projects. You tin can specify how the image is placed, whether images are linked or embedded, whether blank lines are removed for empty fields, and the maximum number of records for each merged document.
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To affect only the electric current document, open up the target certificate.
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To affect all future documents you create, close all documents.
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Choose Window > Utilities > Data Merge.
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Choose Content Placement Options from the Data Merge panel carte du jour.
Merge records
After y'all format the target certificate and insert fields from the data source file, you lot're ready to officially merge the data from the data source with the target document. You can merge the records to another InDesign document or directly to PDF. When you merge, InDesign creates a new document or PDF based on the target document, and replaces the fields in the target document with the appropriate information from the data source file.
When you merge a document that includes data field placeholders on parent pages, those parent folio items will be copied into the parent pages in the newly generated certificate.
Merge unmarried or multiple records
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With the target document open, do 1 of the following:
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Cull Create Merged Document from the Information Merge panel carte, or click the Create Merged Document push.
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Choose Export To PDF from the Data Merge panel menu.
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On the Records tab, for Records To Merge, select All Records to merge all the records in the data source file, select Single Record to merge a specific record, or specify a Range of records to merge.
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For Records Per Certificate Page, do i of the following:
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Choose Unmarried Record then that each record starts at the top of the side by side page.
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Cull Multiple Records to create more than one record per page. (For example, to print mailing labels.)
Yous cannot merge multiple records if the data fields appear on a document page in a certificate with multiple pages, or if information fields appear on multiple parent pages.
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Select Generate Overset Text Report With Document Creation to automatically open a study that tracks overset weather condition created during the merge of the data into the InDesign document. (Meet Overset text reports.)
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Select Alert When Images Are Missing to brandish a missing link warning when one or more than images are not available.
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If you selected Multiple Records on the Records tab, click the Multiple Record Layout tab, and specify the following:
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For Margins, type values to specify the distance betwixt margin guides and each edge of the page.
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For Layout Of Records, select either Rows Get-go or Columns First, so specify the spacing between the columns and rows.
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If y'all selected Multiple Records, select Preview Multiple Record Layout to review changes made in the Create Merge Records dialog box. You can click the Page buttons to navigate the records.
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When you're finished, clickOK.
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If you lot're exporting straight to PDF, specify PDF options, and click Export. And so specify the filename and location, and click Save. (See Adobe PDF options.)
If the data source file points to whatever unsupported file formats or images that are non available, y'all may need to correct the data source file to point to a supported file, correct the path to any missing file, or just move the file to the right folder so that InDesign can find information technology and place it.
Limitations for merging multiple records
Yous tin choose Multiple Records to create more than 1 record per page. For instance, if y'all are printing mailing labels, y'all want to print more than one label per folio. The way records appear in the merged publication depends mainly on the layout options. Here is a listing of limitations you might encounter when using the Multiple Records option:
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You cannot merge multiple records if the data fields announced on a document page in a certificate with multiple pages, or if information fields appear on multiple parent pages.
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The Data Merge allows for only i size of place holder.
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Deleting a tape in the merged publication will not reflow the remaining records into the empty placeholder.
Merging to a PDF file
When you merge to a PDF file, all the options are the same equally when you lot create a merged InDesign document. The resulting PDF takes advantage of PDF XObjects for the static parts of the page, resulting in a reduced-size, efficient PDF.
Update information fields
Later merging a document with data placeholders on parent pages, you can alter the layout of the merged document and nevertheless update the values of data fields in the data source. Utilize the Update Information Fields to update the data fields while maintaining the layout of the document. This option is available merely in a merged document in which data placeholders appear on parent pages.
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Make any changes to the data source file, so save and close the data source file.
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In the merged certificate, choose Update Data Fields.
The changes that have been made by updating the data fields announced in a log file.
This option works best when you simply edit or add records in the information source file. If yous add placeholder fields, add new fields to the data source, or modify the settings in the Create Merged Certificate dialog box, utilize the Create Merged Document pick to generate a new merged certificate.
Overset text reports
The Overset Text Report appears if the Generate Overset Text Study option is selected in the Create Merged Document dialog box, and if one or more fields include overset text afterward the information is merged.
The written report displays each overset instance in a numbered list showing the page number the text appears on, overset graphic symbol/word count and a snippet of the overset text.
If the report appears when yous create a merged certificate, apply the report to prepare the overset condition. For instance, you may want to increment the text frame size, subtract the font size, or edit the text.
Content placement options
The following options appear in the Content Placement Options dialog box:
Fit Images Proportionally
Maintains the image's aspect ratio but scales the image to fit within the frame (default).
Fit Images To Frames
Scales the epitome and so that its aspect ratio is identical to the frame's attribute ratio.
Fit Frames To Images
Preserves the epitome size merely adjusts the frame size to friction match it.
Preserve Frame And Image Sizes
Places the image at its intrinsic size into the frame, aligned to the upper-left corner of the frame. The paradigm is cropped if too large for the frame.
Fill Frames Proportionally
Places the paradigm so that its pinnacle or width fills the frame, leaving the remainder of the image cropped.
Content-Aware Fit
Automatically fits an epitome inside the frame based on the image content and frame size.
Use Existing
Applies the existing private frame fitting option for epitome frames. This option is useful when you lot want to choose an already existing plumbing fixtures on the destination frame.
Centre In Frame
Aligns the heart of the image to the eye of the frame. This selection is disabled if you accept selected Content-Enlightened Fit as the fitting option.
Link Images
Creates a link, or file path, to the original image file. If this option is not selected, all image data is embedded in the InDesign document.
Remove Blank Lines For Empty Fields
Remove paragraph returns inserted for empty fields. This is particularly useful for mailings in which you have an optional address field. This choice ignores soft returns. If whatever characters, including spaces, appear on the line, the line is not deleted.
Record Limit Per Document
Specifies the maximum number of records for each merged document. When this threshold is reached, a new document is created. This certificate has the number of pages necessary to hold the remaining records being merged (upwardly to the per-record limit). This choice is available simply when Single Record is selected.
Page Limit Per Document
Specifies the maximum number of pages for each document. When the threshold is reached, a new document is created with the number of pages necessary to hold the remaining records being merged (up to the per-page limit). This option is bachelor merely when Multiple Records are selected from the Records Per Document Page menu when merging.
Does Indesign Have Avery Label Templates,
Source: https://helpx.adobe.com/indesign/using/data-merge.html
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